Kazi Book a demo call

A private work OS. One company, one instance.

Know who is actually doing the work.

Every person on one pyramid, coloured by what they actually delivered. No forms, no timesheets, nobody grading themselves. Your own server, your own domain, your own database.

Book a demo call See how the pyramid works

Running a full agency in production since 10 July 2026. 12 client calendars. 1,415 tasks migrated off ClickUp.

The Kazi team pyramid: an org tree of avatar cards labelled on track, watch, behind and no data, with overdue counts
Demo workspace, fictional data

The problem

The tool is not the problem. The blindness is.

The board looks busy, and nothing shipped this week.

You find out something slipped when the client tells you.

Your reliable people quietly carry the quiet ones. Then your reliable people leave.

Every task tool tells you what exists. Almost none tell you who is reliable.

The pyramid

Your whole company on one screen, coloured by delivery.

Who reports to who, drawn as a tree. Each person's card takes its colour from the tasks they already work in. Click anyone to see the evidence.

The rule, in full. Nothing hidden.

  • On track. Active work, nothing overdue.
  • Watch. A task or two slipping, worth a look.
  • Behind. Half or more of their open work is overdue, or more late than on-time deliveries in the last 14 days.
  • No data. Not enough dated work yet to judge.

No forms. No timesheets. Nobody self-reports. The colour comes from real tasks, real due dates and real completions, so it cannot be gamed by tidy status updates. Every card states its reason in plain English.

The manager dashboard team tab: the pyramid above per-person performance cards with delegation level badges and a top performer panel
Demo workspace, fictional data

Management, computed

The artefacts managers never have time to make, made automatically.

Performance metrics

Completion, on-time rate and a five-week trend per person, computed from the work itself every time you look. Nobody fills anything in.

Role Anchors

One short document per person that defines the job: key result areas, a benchmark, a goal. The definition of the role sits next to the evidence of the role.

The delegation ladder

Four levels, printed on every profile. L4, wait to be told. L3, recommend then act. L2, act then report. L1, act independently. A visible growth path, not a leash.

Drafted reviews and nudges

Weekly performance notes and per-task check-ins arrive as drafts, grounded in that person's real numbers. A human reads it and decides whether to send it, always.

A team member's personal scoreboard: score gauge, delegation badge, due tasks and five-week statistics, with the same pyramid the manager sees
Demo workspace, fictional data Everyone sees their own numbers. The scoreboard is mutual, not secret.

The whole workspace

You are replacing a stack, not adding a bolt-on.

  • Content calendars with list, board, calendar and table views
  • Custom fields, checklists, attachments and file approvals
  • Chat, channels and DMs with images and formatting
  • Client portals: clients see their calendar, nothing else
  • Docs and SOPs, searchable, with AI answers citing sources
  • Real push notifications on phones and laptops
  • Recurring tasks, automations and goal tracking
  • Installs as an app on iPhone, Android, Mac and Windows
  • Calendar feeds, a ClickUp importer and an API for AI tools
A content board with pipeline columns from Open through Published
Demo workspace, fictional data
The same workspace on a phone: bottom tabs and the personal dashboard
Demo workspace, fictional data

Switching

The switching cost you fear is already solved.

Moved off ClickUp in one pass: 1,415 tasks, 1,494 comments, 6 spaces, 90 lists, 97 custom fields, and the docs. Re-runs merge only, so nothing your team changes gets overwritten. CSV import covers everything else.

Your instance, your data

This is not SaaS. That is the point.

One company per installation. Your data never shares a database, a server or a login screen with anyone else's.

  • Hosted for you, or on your own machine on the Scale plan
  • Flat pricing per instance. Adding a person never raises the bill
  • API keys stay on the server, never in a browser
  • AI is optional: leave the key blank and it is off, everything else still works

Proof

Built by an agency, on itself, in production.

  • 10 July 2026 Replaced ClickUp as the live workspace of Nios Media, a Nairobi marketing agency.
  • 26 July 2026 Public on its own domain over a zero-open-ports tunnel.
  • Today 12 client calendars, 25 content calendars, a team in it every day.
  • Engineering 31 shipped release rounds, each gated on automated test suites. An internal three-front security audit, patched. Nightly backups with a restore that has actually been run.

What I cannot show you.

One company uses this: mine. There is no case-study wall, no logo strip, no uptime SLA, no certification. If your procurement needs a vendor with a hundred references, this is not that yet, and I will not dress it up as one.

What I will do is open the live system that runs my own agency, on a call, and let you click around it. Every number on this page is checkable there.

Rajvir Soin
Founder, Nios Media. Builder of Kazi.

Pricing

Every price, printed.

A one-time setup project, then a flat monthly. No per-seat charges, no surprise tiers on a sales call.

Shilling pricing applies in Kenya and East Africa. Dollar pricing applies elsewhere.

Core

Teams up to 15

KES 150,000USD 1,900setup, one time

KES 30,000USD 200per month

  • Your own domain, database and nightly backups
  • The full workspace and the team pyramid
  • Mobile apps and push notifications
  • 1 client portal
  • Data migration available, KES 60,000
  • AI ready, bring your own key
  • Email support, two business days

Most teams pick this

Standard

Teams up to 40

KES 280,000USD 3,500setup, one time

KES 55,000USD 350per month

  • Everything in Core
  • Data migration included, ClickUp or CSV
  • AI features on, key included
  • Unlimited client portals
  • Support next business day
  • Quarterly review call

Scale

Teams of 40 plus

from KES 500,000from USD 6,000setup, one time

KES 95,000USD 700per month

  • Everything in Standard
  • Host it yourself if you prefer
  • Source licence included
  • Same-day support, named contact
  • Monthly review call
  • Custom automations scoped in

Add-ons, printed too: extra training session KES 25,000. Custom automation or integration from KES 80,000. Pay 10 months up front and get 12. All prices exclude 16% VAT.

For scale: 40 seats on a mainstream tool's business plan runs about USD 480 a month, in dollars, forever, on their servers. This is below that, and the instance is yours.

What setup includes

The fee is a project, not a licence key.

  1. Discovery call. Your structure, your pipeline, your clients.
  2. Instance provisioned. Your domain, HTTPS, backups wired.
  3. Workspace built. Spaces, calendars and your status pipeline, set up for you.
  4. People in. Team invited, roles set, the pyramid arranged.
  5. Data moved. ClickUp or CSV import, verified together.
  6. Training. A live session plus the written team manual.
  7. First 14 days. Hands-on support while it beds in.

The reasons you would say no

Asked and answered.

Is this spying on my staff?

No, and the difference is worth being precise about. It reads what is already true: a task moved, a due date passed, a piece shipped. There are no screenshots, no keystroke logging, no location tracking, no idle timers and no timesheets. Nobody fills in a form about themselves. Everyone sees their own numbers on their own home screen, the same numbers their manager sees. The point is not to catch people. It is to stop your reliable people carrying the quiet ones invisibly, which is how you lose the reliable ones.

What happens if you disappear?

The stack is yours structurally, not just contractually. It runs on your server, you hold the environment file, the volumes and the nightly database dumps, and restoring is a documented, tested procedure. And it is written into the agreement: if the monthly service stops for 90 days, the source code is released to you under a perpetual internal use licence. There is one of me. That is exactly why the exit is in the contract instead of promised on a call.

Where does my data live?

In your own Postgres database, in your own Docker volume, on the machine you choose: Nairobi, Europe, your office. Nightly compressed dumps, 14 kept on a rolling window. Nothing is shared with any other company, because no other company is in your database. AI calls leave your server only if you enable them, and the key stays server-side.

Do we pay per seat?

No. Flat per instance within your tier's team size. Hiring your fifteenth or fortieth person changes nothing on the invoice.

We already run on ClickUp.

So did the agency this was built for. The importer moved 1,415 tasks, 1,494 comments, the custom fields and the docs in one pass, and re-running it never overwrites changes your team has made since. CSV import covers other tools.

Does it work on phones?

It installs as a real app on iPhone and Android, with genuine push notifications, a five-tab mobile layout and a calendar built for small screens. Laptops get the same via Chrome or Edge.

Do you have other customers?

One: the agency that built it, running on it in production since July 2026. That is the honest answer, and it is why the demo is the live system rather than a slide deck. Early instances get more of my attention, not less.

Is our data used to train AI?

No. AI features are optional per instance, calls go out only when you use them, and your data is not used to train anything. Turn the key off and the product runs fully without it.

See it live

Twenty minutes. The real system, not slides.

Pick a slot and I will open the live pyramid, the calendars and the client portal, and answer the hard questions directly.

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Not ready to talk? Get the pricing sheet and the security notes by email.

Book a demo call →